Connect to Google Workspace

The Google Workspace integration is being depreciated and will no longer be supported as of June 30, 2023. The Google integration is not available to new users.

Aero is designed to work with Google Workspace (formerly known as GSuite). 

1. Have the Admin of your Google Workspace account Authorize Aero as a Trusted App. 
2. Make sure you are logged into the Google account that you want to be connected to Aero.
3. Log into Aero, then choose My Preferences from the dropdown menu next to your name in the upper right corner.
   
4. Click the Connect to Google button.
   
5. Google will show you three popups where you have to give permission for Aero to access your calendar and emails. Then a final screen where you'll need to confirm. Click Allow. 
   
6. You'll be returned to the My Preferences screen where you need to set some email and calendar preferences.
   
7. Email Settings allow you to set some rules for how incoming and outgoing emails will be handled.
   • Auto Update Email - Check this box if you want Aero to automatically check your email for you. Your unread Gmail will be checked every 30 minutes and any qualifying emails will be brought into Aero.
   • If you want to use the email integration, you must pick one of these two options:
     • Send & Receive Email - You want to send emails from Aero and have incoming emails appear on your Aero list OR
     • Send Email Only - You only want to send emails from Aero. You do not want to have emails appear on your Aero List.
   • From Name - Type in a name that will appear in the recipient's inbox. If you leave this blank, your email address will be listed instead.
      
   • Email Signature - Add the email signature that you would like to have added to all outgoing emails.
8. Email Defaults will autofill all of your incoming and outgoing emails. All of these defaults can be edited on each email.
   • Aero Type - Set a default Aero Type that will auto-fill for all incoming and outgoing emails. If you don't choose an Aero Type here, The Company-wide Aero Type will be used as a default.
   • Hat - You can choose a default Hat that will auto-fill for all emails. If you don't choose a default Hat, the field will be empty when you read or write an email.
   • Priority - You can choose to have incoming emails set to an Elevated or Critical priority. If you don't make a change, all incoming emails will be given a Normal priority.
   • Aero Group - You can have all emails default to an Aero Group.
   • Billable - You can have all emails default to being marked as Billable.
9. Calendar Settings - 
   
   
   • Sync Calendar - Check the Sync Calendar box to sync your appointments to and from your Google Calendar.
   • Reset Google Calendar - Click this button to delete your My Aeros calendar from Aero and reset the sync engine.
10. Calendar Defaults - These Calendar defaults are applied to an event that was created in Google and imported to Aero. The defaults you set up here will over-ride any Company-wide defaults.
    • Aero Type - Your preferred Aero Type. If you don't select a default Aero Type, it will autofill with the Company-wide default Aero Type.
    • Hat - Your preferred Hat. If you don't select a hat, the field will be blank on events that are imported
    • Project - You can designate a default project to autofill on Google events.
    • Billable - You can designate whether Google events will be marked billable or not.

When you are done updating your defaults, make sure you click the blue Save Changes button in the upper right corner.